This procedure will be obsolete in FY 18/19 due to the introduction of Single Touch Payroll which negates the need for PAYG Payment Summaries.
The Group Certificate, now called PAYG Payment Summary (PAYG) is on plain paper and the format has been approved by the ATO.
Print the PAYG's (by the 14th July)
Ensure that ALL pays for the year have been Posted to the GL. ie Post & Advance Pays.
This is when they are added to YTD figures, used by PAYG Print.
Check that the static employer data has been entered in the Pay system file.
You can press the Test Data button for Co & Employee data to be tested.
Pay system data is located from the Menu in Setup, Custom Settings.
Enter the company data and ABN in the Company Tab and the signatory and contact in the Message tab as illustrated in the following two screens:
PAYG's may be printed during the year if required. During the employee's last pay run make sure the Termination Date (Tab 1) is entered to ensure the tax calculations are correct. The pay should then be posted in the normal manner so that the year-to-date totals are updated. The following screen is Tab 1 of the manual pay run screen.
PAYG's are printed one Batch at a time. If there is only one Batch used, eg; A for Weekly, then only one print run is required and the system will already be set to that batch.
The runtime report options cater for
1: printing and updating the employee file as printed
2: printing as a 'dummy' run and not updating the employee as printed
3: not printing and marking the employee as printed
The following screen illustrates the PAYG print options. Note how the system keeps track of the last date of a termination PAYG run. It also has a tick box that excludes those already printed. These fields may be changed if you need to reprint a previous PAYG.
The system defaults the PAYG print options to only do those who have terminated. At year end the Print Unterminated Employees check box needs to be clicked.
When reconciling the PAYG with YTD (In Enquiry, Employee, YTD), note that the ATO requires the GROSS PAYMENTS that prints on the PAYG to be adjusted to exclude anything that prints separately, ie; Lump Sums, Untaxed Allowances, CDEP, Other Income, FBT etc.
It will not be the same as the Employee's YTD Gross in YTD Enquiry screen.
Look in Setup, System Names to see which Allowances are Taxable. Only the NoTax Allowances are taken off the Gross and printed separately.
The step by step procedure is as follows
Once you have uploaded the file (or sent the USB stick to the ATO), you can close the pay year.
This should only be done once you have received a successful result from the ATO on the upload. DO NOT CLOSE before hand. If there is something amiss with the file & it needs to be recreated, it can not be done if the year is already closed.