Reopening a Pay to Fix an Error

Minder Payroll allows you to have up to 3 ‘Sub-Runs’. Sub Run 1 is normally the main Payrun, which leaves 2 & 3 for other uses.

A Common issue, for example, is the need to fix an under payment

1. We need to Change the Period

Open

2. Click on ‘Re-Open Period'

Open

3. We are now back in the previous Sub-Run 1, but these pays have already been Posted, so we need to Advance the Payroll to use Sub-Run 2.

4. Un-tick the Option - Advance Batch to Next Period, after Post.

Click OK, this advances us to Sub-Run 2.

5. Process the Correcting Payments

You can see that we are in Sub-Run '2' by checking the bottom Right Hand Corner of the Payment screen, a '2' is displayed.

6. You can also double check by examining the Pay-History screen of that employee, in this case they have there Sub-Run 1 payment, plus the new Sub-Run 2 entry.

7. With the corrections made, EFT file created as normal, any pay slips printed as required etc, we can now close this Sub-Run 2 payroll.

You do this the normal way by just ‘Close & Post Pays’, no need to alter any options.

8. STP can also be done at this point, or if the adjustment was minor, can be left until next Payrun.

9. Procedure Complete.